About HOPA's Bylaws
The HOPA Governance Committee is comprised of volunteer members with an eye for detail. We work alongside the Board of Directors to fulfill HOPA's responsibilities and commitments to membership. One critical task of Governance is to periodically review the bylaws for potential changes and ensure proper voting procedures are followed when implementing approved revisions.
Keeping Bylaws Current and Creating more Clarity
In November 2022, a task force of committee members and staff was convened to draft an updated set of bylaws. The primary objective of this draft was threefold:
- Remove procedural and policy items that are outdated or are more appropriate for other governance documents
- Incorporate bylaws changes as recommended by the Board and other key stakeholders
- Ensure all language is clear, concise, and adheres to the necessary legal requirements
The process of updating bylaws includes thorough discussions within the task force, a comprehensive legal review, and review and approval from the Board. As per the HOPA Bylaws, a call for a comment period of no less than 45 days (approximately 1.5 months) will be allowed for any proposed amendments.
Call for Comment Instructions
Voting members of the organization may submit, in writing, comments for consideration prior to Thursday, September 28, 2023 by 5:00 pm CT. , for consideration. To submit a comment, mail your letter to:
- Hematology/Oncology Pharmacy Association (HOPA)
- c/o Executive Office
- 555 E. Wells Street, Suite 1100
- Milwaukee, WI 53207
Important: Letters post-marked after Thursday, September 28, 2023 by 5:00 pm CT. will not be considered. Alternatively, letters can be sent via email to HOPAExecOffice@hoparx.org. All letters must be signed with a full name for verification of member status. If status cannot be verified, comments will not be considered.
Summary of Changes
The Bylaws were revised based on recommendations from the Governance Committee and legal counsel to enhance clarity and appropriateness. Unnecessary information was removed, and significant changes will be summarized for consideration. Grammatical errors were corrected without detailed mention to focus on important concepts.
Current Bylaws
See a copy of HOPA Bylaws, last updated in 2019.
Summary of Changes
Review a list of proposed changes to assist in your bylaws review.
Proposed Bylaws
Read the new bylaws with changes proposed for 2023.
Conclusion
The revisions made to the Bylaws were guided by legal counsel to ensure compliance with applicable laws. Redundant and unnecessary statements were removed to enhance clarity and effectiveness. The organization's best interests were considered throughout the process, and members' ability to propose amendments and vote on Bylaw changes remains intact. The aim is to maintain flexibility and alignment with legal requirements while ensuring the organization operates smoothly and efficiently.
Voting members will have the opportunity to vote on the changes to the Bylaws starting on November 2, 2023. The voting period will remain open for 30 days (about 4 and a half weeks), closing on December 2, 2023.
