Press Room

Press Credentials

Press passes are issued to individuals representing a recognized news organization, including freelancers who contribute to such organizations. To obtain a press badge, both photo identification, such as a driver’s license or passport, and identification certifying that you are a working member of the print, broadcast or online media are required. Such identification includes press credentials, or a business card and samples of your work. All freelancers must present a letter of assignment.

Individuals who receive exhibitor passes are not eligible for press passes.

HOPA has the right to inspect the credentials of anyone registering as press and reserves the right to refuse to register any individual as press.

Ineligible Registrants: HOPA does not issue press badges to: publishers or a publications’ advertising, marketing, public relations, sales, circulation, or any other non-editorial function representatives; industry/exhibitor press officers and their public relations consultants; financial or business analysts; educational program developers (including CME writers and editors); trade media management personnel; or other individuals who are not actually reporting on the meeting.

Media who produce a communications vehicle that is sponsored by a single organization or whose revenue for the publication or issue of a publication depends solely on coverage of the HOPA’s meeting also are ineligible to receive press credentials. In addition, media who produce communications vehicle that uses the HOPA’s name or logo to imply endorsement from the HOPA also are ineligible to receive press credentials. HOPA  prohibits the development of CME content based on information presented at its meeting.

Be advised that based on space requirements, HOPA reserves the right to limit the number of press badges issued to a media organization. Typically, no more than five press passes will be issued to any one news organization.

Access

Credentialed media have access to all general sessions  (NOTE: at the sole discretion of the speakers at these events, press may be permitted to attend if space permits). Social events, such as receptions, are open only to those who purchase tickets. The HOPA reserves the right to restrict attendance at any session.

Video/Photo/Audio Recording Regulations

Filming and photography in the HOPA  Annual Meeting Exhibit Hall/poster area are prohibited.
Television, video crews and still photographers covering the meeting are required to check-in immediately at the registration desk each day.

Television, video crews and still photographers must be accompanied by an HOPA representative at all times when shooting inside HOPA Annual Meeting. Shooting schedules should be provided in advance to ensure HOPA staff availability.

Recording of Sessions and Exhibits

Hand-held audio recorders and still cameras are acceptable, assuming that intellectual property copyrights are respected, except that an exhibit and/or poster may not be photographed or videotaped without the permission of the authorized exhibitor and/or presenter. Moving video recording requires the permission of the presenter(s). Under no circumstances may presentations be rebroadcast.

Recording in Exhibit Hall

Exhibits may not be photographed or videotaped unless permission by the authorized exhibitors and/or presenters is granted.

Copyright

Reproduction of materials such as abstract data, posters, presentation slides, etc., requires first obtaining permission from the listed author(s) and/or presenter(s) as well as from any individual or group that may hold copyright on the material. Please ask HOPA staff for assistance in obtaining the appropriate permission. Journalists violating copyright may have their press credentials denied the following year.

Press passes are distributed on site, as are all materials related to the meeting (including the Abstract Supplement). Meeting information is posted online. Press releases are distributed on an embargoed basis.

Registration

Members of the news media will need to be pre-qualified and register in advance of HOPA Annual Meeting by phone 847/375-6307 or email This e-mail address is being protected from spambots. You need JavaScript enabled to view it Press credential requirements must be met. Freelancers must present an assignment letter and copies of recently published work.

Registered Media List

HOPA will not make a list of registered media publically available.

Scientific Papers & Visuals

Journalists who want to view and reproduce posters, slides, graphs and other visuals to illustrate news coverage must have the presenters' permission. HOPA staff will assist with requests to obtain and use such materials.

Scientific Presentations/Plenary Sessions

As a courtesy to presenters, television and video crews and photographers must obtain permission of the speaker and moderator before shooting presentations. Television and video crews may not use artificial lights during presentations. Lights may be used only before the session begins or after it concludes. Flash photography during scientific presentations and plenary sessions is not allowed.

Changes in News Media Guidelines

These policies are subject to change at any time.

HOPA News Media Contacts

For questions or further information, please contact:
Elizabeth Sherman
Hematology/Oncology Pharmacy Association

Senior Marketing Manager

847/375-6307
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